How Can Workplace Analytics Improve Your Hybrid Workplace?

Published: May 25, 2022

As a new generation of workforce enters the scene, there is a rising importance of workplace analytics in a hybrid workplace. A data-driven workplace can be used to make improvements to space utilization. Let’s see how. 

workplace analytics

The past two years brought about a drastic change in working patterns. The overachieving concept of working from the office has changed as well. People en masse prefer remote work.

But working remotely doesn’t seem to be viable in the long run. Hence, the emergence of hybrid workplaces. 

This is further cemented with 70% of companies believing that a hybrid workplace is the new normal. But the truth is far away from what we believe. While the hybrid work model is all the rage at this moment, it does present facility managers with space usage issues. 

Businesses need to know the best ways to support their workforce in a hybrid setup. 

In a dynamic hybrid setting, workplace analytics can go a long way to help improve the office space. Workplace analytics combines critical aspects that provide insights into employee density and space use. This can be critical for better workspace management in your hybrid workplace.

Workplace Analytics – What Does It Mean for Your Hybrid Work Model? 

hybrid workplace

Most organizations are reconsidering space usage in terms of their presence in the workplace. As a result, it has become critical to collect data to understand and optimize a hybrid workplace.

You cannot simply improve the hybrid working experience without measuring and addressing the experience of your hybrid workplace employees. Workplace analytics essentially involves capturing, analyzing, and making decisions. All of this is based on the data gathered about the workforce density in a given office space.

Workplace analytics has become crucial to determining the optimal way to utilize space.

Recommended Reading: How Much Does it Cost to Setup a Hybrid Workplace? 

Five Ways in Which Workplace Analytics Can Improve Your Hybrid Workplace

1. It can Help Redefine the Flexible Workplace for Better Productivity

As the pandemic has shown us, you do not need a dedicated office space to work efficiently. In its modern connotation, office spaces are being used to collaborate. Considering JLL’s 3/30/300 rule of thumb, you are essentially spending 90% of the operating cost on the payroll. Hence optimizing the hybrid workplace for the workforce should be your priority. 

Yet a 2019 research revealed that nearly 40% of employees felt that they could not be productive at their workplace. 

A healthy hybrid workplace requires reliable data for space utilization and working conditions. As more employees lean toward a flexible work schedule, businesses must create an office space that caters to all employees. Here, workplace analytics can offer you valuable information to repurpose and redesign the office space to support a productive work environment.

Also Read: Productivity vs. Safety: Finding the Perfect Balance


2. Workplace Analytics can Help Manage the Available Office Space 

Hybrid workplace software

The primary benefit of using workplace analytics is gaining vital information on how your office space gets used. Workplace analytics can help you find how employees have returned to the office. It also shows the workdays when offices are most preferred, and the seating pattern adopted when coming to the office. 

By tracking office occupancy and space use trends, facility managers can determine which spaces are underused or in high demand. This can open up opportunities to repurpose the space to meet the needs. 

For instance, employees might not spend the entire day at their desk. They might keep moving from one place to another. A desk may remain empty as a result leading to wastage of space. 

By leveraging workplace analytics, you can implement flexible seating and manage which places can be booked by your employees. This will lead to better management of the available office space. 

Bonus Read: Designing Your Hybrid Workplace for Better Space Management

3. It Helps You Access Real-Time Data of a Hybrid Workplace Utilization 

For a seamless experience, workplace analytics can provide facility managers and employees with real-time data. Sensor data, key metrics, and visual tools like charts and graphs, can help managers make relevant decisions.

Moreover, building use becomes fully transparent. Employees can easily find and reserve preferred spaces. 


4. Workplace Analytics Offers 360-Degree View of the Hybrid Workplace

Workplace analytics can play a significant role in helping organizations collect, organize, analyze, and share valuable data across the enterprise. It lets you gather more refined data about how and when they work (instead of simply where they’re working). It allows you to determine-

  • The nature and efficiency of the employees’ communication
  • How much time do people spend in meetings?
  • Who is regularly working late or over the weekends?
  • Which teams tend to work from the office and work remotely, to name a few.

The managers can use these insights to identify areas for improvement. Facility managers can also review team mobility data to create policies for the hybrid employees.

Bonus Read: Hybrid Workplace Policies You Should Know About 

5. It Offers Flexibility to Employees

workplace analytics in a hybrid workplace

In today’s hybrid workplace model, employees can use a combination of in-office and remote work. However, this creates a challenge for the facility managers. How can they accommodate in-office employees without knowing how many people will be using the office on any given day?

By understanding the working patterns and data from workplace analytic tools, you can create a transparent in-office work experience. This way, you also give your employees the autonomy to choose their preferred work location. 

To Conclude

A hybrid work model will rely on workplace analytics for seamless function. Companies worldwide commit to data-driven workplaces to offer meaningful and productive work experiences to employees.

If you’re looking to improve your hybrid workplace, WorkInSync is the only solution you need! It comes with various features, including meeting room management, desk booking, employee scheduling, and more. You can book a demo today to learn more.

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